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DATA MODELS A number of CPYP counties and their partners have developed or found tools to assist them in their work of data collection, data analysis, and outcome measurement. These resources include paper forms as well as electronic databases. Data Collection Forms CPYP Counties
This form, developed by CPYP counties, is designed to provide a comprehensive list of all known current and past maternal relatives, paternal relatives, caregivers and other non-relatives such as godparent, friend, teacher, neighbor, etc.
This form, developed by CPYP counties, is a worksheet to be used while searching for potential connections. Information captured includes dates the potential connection appeared in the file, contact information, and follow up ideas.
Dumisha Project Family Builders by Adoption is working on the Dumisha Project, a five-year federal research project. The agency is tracking demographic data on the youth, as well as service data. Dumisha Youth and Siblings Referral Form (MS WORD) Dumisha Monthly Services Form (MS WORD)
Orange County
The Brief Impairment Scale (BIS) is a 23-item public domain instrument that evaluates three domains of functioning: interpersonal relations, school/work functioning, and self-care/self-fulfillment instrument. It is structured to be administered by the care provider. It can be done multiple times; retesting not an issue. The county uses the scale as an ancillary instrument to assist with demonstrating cost savings; it is done primarily with contracted workers but also with other cohorts.
San Mateo County
As part of their work to capture permanency data, San Mateo County uses a Permanency Program Referral Form to start the tracking process.
Electronic Tracking/Databases Dumisha Project
Family Builders by Adoption is working on the Dumisha Project, a five-year federal research project. The agency is tracking demographic data on the youth, as well as service data. For more information on the database or the Dumisha Project, please contact Barbara Turan.
Los Angeles County Los Angeles County primarily uses CWS/CMS (Child Welfare Services/Case Management System). However, to obtain more flexibility with CWS/CMS data, the county uses Cognos, which is a web-based system which allows users to extract data from CWS/CMS, analyze it and create reports on the fly. Unfortunately, there is no way to track connection data with CWS/CMS. To address this problem, the county is also using another web-based application, HTML DB, which allows additional fields and information to be added to CWS/CMS people.
San Luis Obispo County
The county is using special projects codes in CWS/CMS to track connection status of their youth.
San Mateo County
San Mateo County uses a fairly simple Excel spreadsheet to track permanency information. The county tracks basic information on the youth (name and birth date), who the youth wants to find, known support people, and persons that have been located and the results of contacts.
Stanislaus County
In order to track data on youth connections, Stanislaus County developed an Access database to capture this information. Where known, the database tracks all family members and other connections by name, birth date, social security number, address, phone number, and relationship to youth. Recently, a screen was added to capture due diligence work for absent parents. Each social worker has an icon for the database on her/his computer desktop. For more information on the database, please contact Karla Self. |
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